Administrative Assistant

Job Description

We are looking for a proactive and detail-oriented Administrative Assistant to provide administrative and clerical support to ensure efficient operation of the office. The ideal candidate will assist managers and employees through a variety of tasks related to organization and communication, helping to maintain a smooth and productive work environment.

Key Responsibilities:
Answer and direct phone calls, emails, and other communications.

Organize and schedule meetings, appointments, and travel arrangements.

Maintain digital and physical filing systems and records.

Prepare reports, memos, letters, and other documents using word processing tools.

Assist in the preparation of regularly scheduled reports and presentations.

Order office supplies and research new deals and suppliers.

Provide general support to visitors and act as the point of contact for internal and external stakeholders.

Support office procedures and ensure adherence to company policies.

Coordinate with other departments to support cross-functional tasks.

Perform data entry and database management duties.

Qualifications:

High school diploma or equivalent required; associate’s or bachelor’s degree preferred.

Experience:

1–3 years of experience in an administrative or office support role.

Skills:

Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint).

Excellent written and verbal communication skills.

Strong organizational and time-management abilities.

Attention to detail and problem-solving skills.

Ability to multitask and prioritize in a fast-paced environment.

Professional demeanor and a customer-service mindset.